2018 Affiliation Resources

There are a number of resources which support clubs to understand the Affiliation Standards and to assist clubs in maintaining compliance with these Standards.

The following documents are available:

  •         Athlete Gymsport-Level Coding Guide 
  •         Affiliation Manual
  •         Athlete Multi-Club Registration (Initial)
  •         Athlete Multi-Club Renewal (download)
  •         Athlete Transfer Request
  •         Equipment Safety Principles
  •         MPIO Principles & Implementation Timeline
  •         National Club Name Policy
  •         National Insurance Program
  •         National Membership Database Policy
  •         Tour Endorsement (and Travel Insurance)
  •         Other Relevant Policies

Athlete Coding Guide (Gymsport & Levels)

Clubs need be familiar with and use the Athlete Coding Guide which is updated annually.    These codes (gymsports and levels) are used by Gymnastics Australia and the State Association Members for the following reasons:

  • To be accepted in competition registrations.
  • For Gymnastics Online, Club Admin Portal, and the National Gymnastics database to work well.
  • For annual statistics.
  • For grant and funding applications.
  • For accurate reporting.
  • To support targeted marketing & communication.
  • To assist in informed decisions relating to Gymsports.
  • To help effectively monitor and manage Gymsports.
  • To help track the growth of Gymsports

Please ensure your Club uses the latest Athlete Coding Guide whenever registering or renewing athletes into the National Database.

Affiliation Manual

The Affiliation Manual provides information to assist clubs in the Club Affiliation Process and, in particular, details that will aid the club when completing the Club Affiliation procecss.

Further more, the Manual will provide the club with an insight into the structure and development of the sport of gymnastics within Australia.

2018 Club Affiliation Manual
(Adobe PDF File)

Athlete Multi-Club Registration (Initial) or Renewal

Please see the following article for information about initially registering an athlete as a Multi-Club Athlete or renewing a current Multi-Club athlete for the current year.

How to request or renew a multi-club athlete

Link to Athlete Multi-Club Registration Policy


Athlete Transfer Request

It is imperative that Clubs are aware of the relevant Policies governing their operation, in managing the movement of Athletes between Clubs.

All Athlete Transferes are completed online via Gymnatics Online (GOL). Please ensure you are familiar with the Policy prior to requesting and or accepting an athlete transfer.

Link to Athlete Transfer Policy.


Equipment Safety Principles

The purpose of this document is to detail the requirements relating to Gymnastics Australia’s (GA) National Affiliation Standard 12 on equipment safety principles and procedures.

Gymnastics is committed to providing a safe environment and a high standard of service, for all members, participants and visitors.  Key to this is the provision of quality, well maintained and up to date equipment for all programs within Clubs.

To this end, the Equipment Safety Principles have been formulated to ensure that only appropriate equipment is acquired, existing equipment is well maintained and replacement guidelines seek to ensure that equipment provided for use in all programs is of a high quality and standard.

Equipment Safety Principles


MPIO Principles & Implementation Timeline

The purpose of this document is to detail the requirements and timing relating to compliance with the Gymnastics Australia (GA) National Affiliation Standard 7 on Member Protection Information Officers (MPIO).

Commitment to Member Protection is a fundamental expectation by government of all sports organisations within Australia.  GA and its State Association Members all have Member Protection policies and procedures in place and the obligation flows through to all affiliated clubs.

The MPIO is an important part of an effective Member Protection policy and ideally every club would have a fully-trained MPIO operating within its club by 30th June 2017. For further information please read the MPIO Principles & Implementation Timeline document.


National Club Name Policy

This document outlines the policy that has been adopted regarding the name of clubs seeking affiliation. It has been written to ensure that all clubs seeking affiliation, or current clubs wishing to change their recognised name, can clearly understand the State Association’s position in regards to club names. For further information please read the National Club Name Policy.


National Insurance Program

Gymnastics Australia offers insurance coverage to Affiliated Clubs through the Gymnastics National Risk Protection Program (the Program) through JLT Sport. 

Gymnastics Australia's National Risk Protection Program provides four key insurance covers, including:

  •     Personal Injury Insurance
  •     General Liability Insurance
  •     Professional Indemnity Insurance and
  •     Management Liability Insurance

For further information on the key insurance covers please read the National Insurance Program Information Sheet.


National Membership Database Policy

This Policy supports Gymnastics Australia's National Affiliation Standards which a club is required to satisfy for ongoing affiliation.

The National Affiliation Standards require that:

All of the club’s participants are registered (utilising the correct codes) with the relevant State Association and Gymnastics Australia in accordance with the National Membership Database Policy and the State Membership Policy.

In addition, this Policy ensures GA can meet its obligations and commitments for providing the information required by the Australian Sports Commission and other organisations who provide services to members, such as the national insurance scheme.

For further information please read the National Membership Database Policy.


Tour Endorsement (and Travel Insurance)

Please refer to the process and forms on the Insurance benefits page.
Tour Planning Template
(Adobe PDF File)


Other Relevant Policies

The following link will direct you to a full list of GA Policies and procedures.